MIDL Acceptable Use Policy

When accessing MIDL you must not, and must not authorise any person to:

1. alter the Research Data in any way that diminishes the integrity, accuracy or quality of the Research Data;

2. de-anonymise, or attempt to de-anonymise individuals, households and/or organisations in any Research Data that is considered anonymous. If you are working with anonymous Research Data and you are able to identify an individual, household or organisation in the Research Data you must immediately inform the University by emailing midl-info@unimelb.edu.au;

3. access or use MIDL or the Research Data, or create any Derivatives or Project Data, other than for the purposes of your Project;

4. remove or seek to remove anything (including any Research Data or Project Data) from MIDL by any means that is not expressly authorised by the University (including extracting or copying material by screen shots, handwritten notes, transcription or by any other means);

5. share Research Data or Project Data internally within MIDL with any person. Unless you are a Researcher, in which case you may only share Research Data or Project Data internally within MIDL with other researchers working on your Project;

6. import any confidential or sensitive data into MIDL or combine or merge different Research Data sets within MIDL, unless expressly authorised by the University in writing and documented with the University. Authorisation requests should be sent to midl-info@unimelb.edu.au;

7. access MIDL concurrently with any other datasets to which you have access, including across multiple devices or across separate Projects in MIDL unless permitted to do so by the University and this activity is documented with the University. Permission requests should be sent to midl-info@unimelb.edu.au;

8. Commercialise any Research Data or Project Data, or use the Research Data or Project Data on behalf of or for the benefit of any third party, unless expressly authorised by the University in writing;

9. remove, obscure or alter any copyright, trade mark, logo or other proprietary notice, or falsify or delete any author attributions, legal notices or other labels appearing on or in the Research Data relating to or in connection with the origin or source of the Research Data; or

10. directly or indirectly, or by act or omission, mislead the University or any other person in relation to your Project or any related matter;

1. You acknowledge that the University may, in certain circumstances (including where there is a risk of de-anonymisation of the Research Data), need to update and re-release the Research Data and that such updates may change the content of the Research Data.

2. Features and functionality of MIDL may be changed or upgraded from time to time without notice.

1. You must complete MIDL security awareness training and any other training required by the University in connection with MIDL. You acknowledge that failure to complete this training will result in your access to MIDL being suspended.

2. You must comply with all access, use, security or other procedures advised to you by the University and take all reasonable action to protect and maintain the confidentiality and security of MIDL (and the Research Data) and take all reasonable action to prevent unauthorised access to MIDL including safeguarding and not sharing your access credentials.

3. You must immediately notify the University by emailing midl-info@unimelb.edu.au if you know or suspect that:

1. your access or authentication security information has been compromised or any other kind of unauthorised use or security breach of MIDL has occurred; or

2. there is a security vulnerability, fault, error or problem in MIDL or any related system or matter.

4. You must ensure that your access to and use of MIDL does not disrupt, interfere with or modify or adversely affect MIDL, or others access to MIDL.

5. You must fully cooperate with and support any audit or verification process or review or investigation that the University (or the University’s agents) or the Data Custodians wish to conduct at any time pertaining to any matter in relation to MIDL, including providing the University with prompt access to any relevant records, systems, premises and facilities.

6. You must notify the University of any actual or suspected breach of these terms and conditions as soon as it becomes aware of it and providing relevant details in that notification. All notifications must be sent to midl-info@unimelb.edu.au.

1. The University may, without liability, suspend your access to any Research Data or MIDL) at any time:

1. if it believes that you are not complying with these terms and conditions;

2. if it believes that there is any risk to the integrity, security or confidentiality of the Research Data or MIDL; or

3. at the request of a Data Custodian

2. If you are a Researcher, the reasons for the refusal or suspension will be provided in writing to both you and your Research Organisation. The University may also disclose details of the refusal or suspension to the Data Custodian, where required or authorised by law or for any other reasonable purpose.

3. If you are a Researcher, you must notify the University as soon as reasonably possible if:

1. you cease to be involved in a Project for any reason; or

2. your employment, enrolment or affiliation with your Research Organisation is terminated or ceases for any reason; or

3. where the Project has been completed or is terminated or suspended for any reason.

4. The University may terminate your access to the Research Data or MIDL:

1. without cause at any time by providing no less than 1 months’ notice in writing; or

2. immediately where you have breached these terms and conditions.

5. Where you are a Researcher, you acknowledge that where your Research Organisation terminates your Project then your access to MIDL will be terminated.

In these terms and conditions, unless the contrary intention appears from the context:

Approved Outputs means the Research Data or Project Data that the University has expressly authorised you and your Research Organisation to remove from MIDL.

Commercialise means, in respect of the Research Data:

1. the distribution, sale, licensing of the Research Data or any Derivatives on a commercial basis, or for remuneration of any kind; or

2. the creation or distribution, sale, licensing of any device, solution, software or database incorporating any of the Research Data or any Derivatives, on a commercial basis, or for remuneration of any kind.

Data Custodian means an agency or organisation that has agreed with the University to make data in the control or possession of that agency or organisation available for research through MIDL.

University means the University of Melbourne ABN 84 002 705 224 a body politic and corporate established in 1853 and constituted under the University of Melbourne Act 2009 (Vic).

Derivatives means all data, datasets, information and works created by you derived or produced partly or wholly from the use of the Research Data.

Research Organisation means an organisation that has entered into an agreement with the University in connection with your access to MIDL in order to carry out research or other activities.

Project means the research or other activities that you are authorised to carry out in accordance with the agreement between your Research Organisation and the University, or as otherwise authorised by the University.

Project Data means information and works created by you within MIDL including the Derivatives but excluding the Research Data.

Publication means the publication of an abstract, article, manuscript or paper, presentation at a conference or seminar, video, visualisation, publication on any website or any other public disclosure, where such publication specifically discloses (wholly or partly) the Approved Outputs, and Publish is to be similarly construed.

Researcher means an individual accessing MIDL to undertake a Project.

Research Data means data that are accessible via MIDL or otherwise made available to you or your Research Organisation by the University or the Data Custodians for your Project.